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Purchase Ledger/Administrative Assistant - Greenock

McGill's is Scotland's largest independent bus company, with depots in Greenock, Inchinnan, Barrhead, Johnstone and Coatbridge.

McGill's is looking for a full-time, permanent Purchase Ledger/Administrative Assistant to join our team, in our Greenock head office!

Reporting directly to the Company Accountant, the post is a great opportunity for someone looking for a career change.

Main responsibilities:
  • Working with Sage 200 accounts system
  • Matching purchase requisitions to invoices (high volume)
  • Processing supplier invoices and credits using batch processing
  • Placing invoices on hold and awaiting approval
  • Reconciling supplier ledger to supplier statements
  • Following up/liaise with suppliers for missing invoices
  • Following up/liaise with managers to approve invoices
  • Preparing weekly suggested payment reports for review by McGill's Accountant
  • Placing orders with suppliers for company stationary
  • Distributing incoming mail to departments daily
  • Reception and phone call duties
  • Any other general administration duties as required by McGill's Accountant
  • High standard of computer literacy including excellent knowledge of Microsoft Word, Excel and Outlook
  • Ability to work on their own initiative and also part of a team
  • Attention to detail
  • Effective organisation skills are essential
  • Able to meet tight deadlines set by accounts department
Previous Purchase Ledger and Sage 200 experience is preferred but not essential; onsite training will be provided.

This post is based on a 40 hour week, working Monday - Friday, 9am - 5pm. The rate of pay is £8 per hour, and the role is an immediate start.

If you think you have what it takes to make a real difference for our customers, and would like to play a key role in the next chapter of one of Scotland's most ambitious and dynamic transport operators, please send your CV and covering letter to noreen.caulfield@mcgillsbuses.co.uk or send by post to:

Noreen Caulfield
Personnel Manager
McGill's Buses
Johnstone Depot
1 Cochranemill Road

We look forward to hearing from you!

Closing date is Wednesday 19 July.

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