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Experienced Purchase Ledger Administrator sought (Maternity Cover)

TEMPORARY 6 MONTH VACANCY (Maternity leave cover)


Temporary Purchase ledger Administrator – McGill’s Bus Service Ltd – Head Office, Greenock


Due to Maternity leave ,a Full time/Temporary vacancy has arisen for the post of Purchase Ledger Administrator based at McGill’s, 99 Earnhill Road, Larkfield Industrial Estate, Greenock PA16 0EQ.   This post is based on a 40 hour week, working Monday – Friday, hours are 9am-5pm.  Competitive rate of pay on offer.  This role is available from 7th October 2019 and reports directly to the Company Accountant.


Duties include:

·         Working with Sage 200 accounts system

·         Matching Purchase requisitions to invoices (high volume)

·         Processing supplier invoices and credits using batch processing

·         Placing invoices on hold awaiting approval

·         Reconciling supplier ledger to supplier statements

·         Following up/liaise with suppliers for missing invoices

·         Following up/liaise with Managers to approve invoices

·         Provide purchase order numbers as and when required

·         Preparing weekly suggested payment reports for review by the Accountant

·         Placing orders with suppliers for Company stationery

·         Distributing incoming mail to all departments daily

·         Any other General administration duties as required by the Company Accountant.


The successful candidate must have a high standard of Computer Literacy and have excellent knowledge of Microsoft Excel, Word, Email/Outlook and the ability to work on their own initiative and also as part of a team.  Attention to detail and effective organisation skills are essential in order to meet timescales required by Head Office Accounts Department.


Previous experience of Purchase Ledger and working with Sage 200 would be a distinct advantage, however onsite training shall be provided.


Interested candidates please email your CV and cover letter to our Company Accountant: at the following email address:




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